Scheduling, verification, recalls and billing follow-up, handled by HIPAA-certified staff. The AI runs on our own infrastructure, so patient data never touches OpenAI or Google. Most placements start the same week.
60 seconds · 3 questions · no card · the plan is yours to keep
Your front desk stops drowning.
Trusted by 200+ businesses
Who this is for
Medical practices
HIPAA
certified, every placement
Scheduling, verification, recalls and billing. Self-hosted AI — patient data never touches a third party.
You're here
The math
Ten hours a week that could have gone back to patient care.
American Medical Association, 2024 ↗Administrative burden is the leading driver, ahead of hours and pay.
American Medical Association, 2024 ↗Half your day, spent on a screen instead of a patient.
Stanford Medicine, 2023 ↗Let's be honest
You didn't go to medical school to verify insurance and chase no-shows.
The cost of waiting
Every week you wait is another week of calls unanswered, recalls missed and documentation running past close. Sixty seconds tells you your number.
What's handled
Patient calls answered 24/7
From $399/moNew patients captured, questions triaged, appointments booked. Nothing goes to voicemail.
Scheduling and reminders
From $8/hrCalendars kept full, confirmations sent, no-shows chased before they cost you the slot.
Insurance verification
From $8/hrEligibility checked and benefits confirmed before the visit, not after the claim bounces.
Recalls and follow-up
AutomatedEvery patient due for a recall actually gets contacted. No list left sitting.
Billing follow-up
From $8/hrClaims tracked, denials worked, patient balances followed up. No provider involved.
Your front desk stops drowning. The practice runs without you covering for it.
How it works
Answer three questions
See what's recoverable — the admin hours and the money behind them — before you talk to anyone.
We map your workflow
Fifteen minutes. We chart your practice's week and mark every task that doesn't need a provider. Free, and yours to keep.
Certified staff go live
HIPAA-certified, working in an encrypted isolated environment, on your schedule and your queue.
The proof
From 25 to 150 cases in 90 days.
One firm. Two attorneys. Same headcount.
Practice results
HIPAA-native from day one
Admin & Scheduling Overhaul
Certified staff. Self-hosted AI. Encrypted client isolation. We built the workflow, staffed it with certified VAs, and had everything running before billing touched a real patient record.
Owner hours freed every week
Operations Build-Out
"Give him a small amount of direction and he runs with it. We launched a whole new service, handed him the operation, and he owned it. That freed up hours we were spending as owners every week."
“I'm unavailable a lot — but my clients always have someone they can reach. I've never needed something urgent and not heard back within 30 minutes. That's exactly what I needed.”
Britany M. Engelman, Esq.
Attorney & Founder, Engelman Law APC
“A lot of colleagues have asked who we're using. I've referred every one of them to Interstaff.”
Stewart Shamon
Attorney & Founder, Shamon Law, APC
Honest comparison
| Criteria | Local hire | Freelancer | Interstaff |
|---|---|---|---|
| Cost per hour | $25–$45 | $10–$30 | From $8 |
| Time to start | 6–10 weeks | Days | Same week |
| Who trains them | You | Nobody | We do |
| Who manages them | You | You | We do |
| Workflow mapped first | No | No | Yes, free |
| Cover when they're out | You | Nobody | We do |
| Long contract | Employment | None | None |
Rates reflect typical US market ranges for comparable admin and intake roles. Your scope may price differently — the 15-minute map tells you exactly.
Transparent pricing
No packages, no guessing. Every engagement starts with the workflow map, then we price exactly what you need.
AI Voice Agents
from $399/mo
per agent · 400 min included
A fully managed AI receptionist that answers, qualifies, books, and follows up — inbound and outbound.
- Built and configured for you
- Inbound + outbound calling
- 24/7 coverage, no staff required
- CRM and calendar integrations
- $0.25/min after 400 min
Virtual Assistants
from $8/hr
trained, vetted, same-week start
Remote staff placed and trained for your specific workflow — not generic temp workers.
- Industry-matched placements
- Legal, medical, and SMB experience
- Process-trained before day one
- Replaces $2,900–$4,100/mo local hire
- Managed ongoing by Interstaff
Custom Automations
from $499/build
30-day support included
We map your workflow, identify what can be automated, and build it — then hand it off running.
- 15-minute workflow plan first
- Built on your existing tools
- Lead routing, CRM sync, notifications
- Complex multi-system builds scoped after the map
- Optional monthly maintenance after 30 days
15-minute call · no commitment · clear scope before you pay anything
The risk is ours
The 15-minute workflow map costs nothing and carries no obligation. Take it to us, take it to another vendor, or run it yourself.
- The workflow map is free and yours to keep, whether you hire us or not.
- Every placement holds a current HIPAA certification and signs a BAA before day one.
- Patient data never touches OpenAI, Google or any third-party model. We run our own.
- You approve every candidate before they start. Nobody is assigned to you.
- No long contract. Cancel a placement with two weeks' notice.
Questions
Our staff are HIPAA certified. Every client operates in a fully encrypted, isolated environment — your patient data is never shared with or accessible to other clients. Our AI is self-hosted and never sends data to third-party services.
Last thing
Sixty seconds for the number. Fifteen minutes for the plan. Nothing owed either way.
HIPAA compliant · From $8/hr · No contracts · Same-week start